How to Save Specific Attachment from Outlook?
Microsoft Outlook provides a save all attachments option to quickly download attachments. But what if you want to save specific attachments from Outlook like only a PDF file or only Excel file, then what will you do? To understand the scenario let’s see real-life examples faced by the user.
“Hi all, right now I am working on a project and due to that, I have to download some specific file type attachments from my Mac Outlook. The thing is that I know how to download attachments one by one but there are lots of image files that I have to download from various email attachments and one by one is a very long-winded process. So if anyone knows how to download some specific file type attachment from Mac Outlook then please suggest me because it is very helpful for me”
As we see in the above query the user has no clue how to download specific attachments from Mac Outlook. So if you are also facing this issue and seeking a solution, then stop your search here. Because in this blog, we are going to discuss a solution that will easily save only specific file attachments from your Outlook for Mac OS.
Automated Way to Save Specific Attachments from Outlook?
As we know Outlook for Mac does not provide any solution that will help you to save specific attachments from multiple email attachments. Moreover, if you try to download attachments manually, then you have to save attachments one by one from various emails which makes it very time-consuming and also takes lots of effort. Therefore, to save your time and effort just go with the smart solution that will easily Save Specific Attachments from Outlook from multiple emails in a single click.
Outlook Attachments Extractor is one of the most trusted and powerful tools that will easily save multiple attachments from any version of Mac Outlook without any hassle. As well as this software will give you an advanced option to save specific attachments from Outlook from various emails at once.
This software also gives capable to add save attachments from OLK PST, and OLM files separately and also provide multiple options to preserve the folder hierarchy during the saving process of attachments.
Important Note
If you are using the Outlook in Windows, then this software is also available for Windows version s too. And it is as effective as Mac version so, click on the download button to know the details features.
Easily Save Specific Attachment from Outlook on Mac OS
1: First, download and install it on your Mac machine.
2: Select Auto-Locate Mac Outlook 2019/2016/Office 365 Profiles option.
3: Once the folder is added successfully the software starts the scanning process.
4: At this stage, you will see four options that will help to preserve the folder hierarchy of your file.
- Maintain Folder Hierarchy: By choosing this option software will keep folder hierarchy intact after the extracting process.
- No Folder Hierarchy: If you choose this option then the software does not maintain the actual folder hierarchy.
- Create Single Folder Only: Using this option one can create a single folder for all the attachments he/she saved.
- Create a Folder for Each File Type: By opting for this option users can create multiple folders for each and every file type.
So choose the option as per your requirements.
5: Under the Naming Convention section you will see two options.
Naming Convention for Attachment: Choose this option to save files by selecting the specified format
Naming Convention to Create Folder: If you select this option, then the subject is the naming convention of the file by default.
6: After choosing the naming convention option click on the advanced filter and select Attachment Size and Extension to specify the file format which you want to save.
7: Now, select the destination location to save the resultant file.
8: After all the settings, click on the Export button to start the process of extracting attachments from Mac Outlook.
Highlighted Features of Software
- Facility to auto Detect Configured Profiles in Mac Outlook 2019, 2016, 2011, and Office 365 for Mac.
- Capable to maintain folder hierarchy to keep attachments in the same folders.
- The facility of Category-Based Filter to Save Specific Attachment from Outlook.
- Also gives the option to save attachments from contacts and calendars.
- Available for Mac and Windows Outlook.
Working Steps of the Windows Software
As we said the tool is also available for Windows so if you are a Windows user and want to save only specific types of attachments from your Outlook emails, then follow the following steps.
1. Run the tool and click on the Auto Locate MS Outlook Default Storage Location option.
2. Choose the Folder Hierarchy options.
3. Finlize the destination location to save the attachments.
4. Choose the Select Items option.
5. After this click on the File Type option and mentioned the file type.
6. At last click on the Extract button to complete the task.
Conclusion
Saving specific file email attachments from Mac Outlook is a very lengthy process because it is one on one process. But in this blog, we have discussed a simple method that will allow you to save specific attachment from Outlook from multiple emails at once.
