How to Download Zip File from Outlook | A Complete Guide

The ZIP file format is an archive file format that supports lossless data compression and nowadays many users use this file first to share their file through an email attachment. But there are also many users looking for a way to save multiple ZIP attachments from Outlook. So if you are one of them and looking for an instant way to complete this task. Then here in this blog, we are going to discuss how to download Zip file from Outlook.

As we said earlier a ZIP file is an archived file that contains one or more than one file. It is a file format that is used to compress large files. So they can easily be transmitted electronically.

How to Download ZIP Files from Outlook Manually?

If you are looking for a free way to download a zip file from an email, then here in this blog we are going to discuss the free method to complete this task. So to do this follow the listed below steps carefully

1. First, open the Microsoft Outlook program to download Zip file from Outlook
2. Select the email message from the left panel of the Outlook window
3. Now, click on the ZIP attachment then click on the down arrow button and Select the Save All Attachment option from the top menu bar.
4. Click on the OK button
5. Choose the destination location to save the .zip files from Outlook
6. Once the files are downloaded you can open your ZIP attachment

Limitations of the Manual Method

Well, the manual method is free and you don’t have to spend a single penny on it. But it comes with some limitations such as you can able to download multiple attachments at once. And also you have to save ZIP attachments one by one which makes this task very long-winded. Hence, most of the professionals do not recommend this method. So it is better to avoid the manual method

How to Download ZIP File from Outlook Smartly?

If you are looking for a way to download multiple ZIP attachments at once. Then here in this section, we are going to discuss the best-automated way to download bulk ZIP file attachments at once. Outlook Attachment Extractor is one of the best attachment downloader tools that gives you the option to save multiple attachments from all versions of Outlook.

It gives you ease to download attachments from Outlook OST, PST, MSG, and BAK files. It is capable of extracting attached files from Outlook emails, contacts, calendars, tasks, and journals. This tool provides an option to save Outlook emails with attachments to the hard drive.

Steps to Download ZIP File From Outlook

1. Download the software from the above download link
2. Then, Select the Browse MS Outlook data PST/OST files
3. Then, click on the Add File (s) or Add Folder option. Select Attachments from the All Folder option to download .zip files from Outlook
4. Now, hit on the checkboxes provided under the “Filter>>Select Items Type” section to download all attachments from email, contact, calendar, journal, & task. 
5. At last, click on the Extract button to download Zip file from Outlook

Why Automated Solution is Best Alternative?

The software was developed after lots of research about user requirements and needs. This software comes with some advanced feature that helps the user a very good way to download the ZIP file from Outlook. Some of the prominent features are listed below:

• Option to extract all attachments from PST, OST, BAK, and MSG files without any data loss
• This tool facilitates two options to extract all attachments from PST files
• Facilitated naming convention options for attachments and for the folder
• The tool supports all versions of MS Outlook along with Windows OS
• This application can print PDF attachments from multiple emails in Outlook
• Option to exclude or include a file extension during the attachments extraction process.
• Provide various filter options such as Date Filter, Size Filter, and Category filters.
• The software also saves the download report and failure report of the extraction process.

Conclusion

How to download Zip file from Outlook is a very common query asked by many users. So considering the requirement here in this blog we have discussed the best manual and automated ways to complete the task. So, now it is upon you to choose the right method to finish the task without any data loss.

Frequently Asked Questions

Q 1: How can I export Outlook emails to a zip file?

1. Click File >> Open & Export >> Import and Export in Outlook.
2. Select Export to File >> Outlook data file (. PST).
3. Then, choose the folder you wish to extract.
4. Select the saving location and press the Finish button.

Q 2: Why am I unable to download a file from an Outlook email?
Ans: Errors can occur due to insufficient bandwidth or an unstable Internet connection. Check and confirm that the file came from a reputable sender. If Outlook does not trust the sender for whatever reason, it will prevent the preview or download of the file.

Q 3: How can I get files from Outlook?
Ans: Click the attachment or the open message in the Reading Pane. Click Save As on the Attachments tab’s Actions group. You can also save the attachment by right-clicking it and selecting Save As. Hold down the Ctrl key when clicking the attachments to pick several attachments.

Q 4: How can I move Outlook emails to a local folder?
Ans: Select an email in the Inbox and drag and drop it to the. pst local folder to relocate it. You have the option of moving a single email, a collection of emails, or a complete mailbox. It is important to note that the more products you choose in a single batch, the longer it will take to process.