What’s the Difference Between SharePoint Site and Page – Find Out Here!

Microsoft 365 is the preferred service, offering various collaboration tools like SharePoint. Around the world, SharePoint is used for its commendable collaboration features and effective management of large data sets. It is used for storing, organizing, managing, and collaborating on documents in real time. However, even using this service regularly, users still don’t know what is the difference between SharePoint Site and Page. 

Many users frequently ask questions such as the comparison of SharePoint Site vs Page, when to use SharePoint Site, when to use SharePoint Site Page, how to manage content across both, and more. All these queries will be addressed in this informative journey. So stay tuned, and understand both in detail. 

Overview of SharePoint Site Vs Page!

A SharePoint Site is like a digital workspace in which users can store, share, manage, and collaborate content. In Sites, various tools are available for effective data management including document libraries, lists, calendars, and more. Additionally, you can use a SharePoint Site to store and modify documents in real-time, and track progress.

On the other hand, a SharePoint Page is a part of a Site and is used to present information such as company news, announcements, or other updates. It can include text, images, videos, and other content. Additionally, Pages are not intended for managing data, it helps in displaying information only. Users can customize Pages according to their needs, and preferences. 

However, managing multiple SharePoint Sites can be a daunting task, so organizations merge SharePoint Sites for better management. Those who are looking for the same query can opt for our SharePoint Migrator. This helps users to combine Sites and their data including document library, lists, and other resources simultaneously. Try this solution for free now!

Download Now Purchase Now

Difference Between SharePoint Site and Page – Key Features & Types!

We have clear insights on what are SharePoint Sites and Pages. Now, is the time to understand their features and types, which help you to utilize them effectively. So, let’s start with Sharepoint Site features:

#SharePoint Site Features

• Document Libraries: Within Sites, there is an option of a document library in which we can store, and manage our data effectively. This type of feature is lacking in SharePoint Pages.
• Lists: This is another feature of Sites, and it helps to track and manage content including contacts.
• Web Parts: Sites offered web parts which include calendars, tasks, and other resources. This helps organizations in better management and collaboration.
• Permissions: The admin can set rules for the SharePoint Sites e.g., who can access the Site data for modification or any other purposes. This helps to prevent unauthorized access. 
• Collaboration Tools: Sites provide team collaboration features like discussion boards and more.

#SharePoint Site Types

In the difference between SharePoint Site and Page, now we will learn the types of Sites i.e. 

• Team Sites: This Site is used for effective team collaboration, as this will make sharing and receiving content easy.
• Communication Sites: It is used to broadcast news or any update to the wider audience across the organization.
• Hub Sites: This helps to use both Team Sites and Communication Sites in one centralized location.
• Project Sites: Used specifically for creating and managing projects, it offers tools like timelines, resource tracking, and more.

These are the main sites, which are used in every organization across the world. However, not only these but there are other SharePoint Site types also. Despite that, let’s move to the SharePoint Page features, to decide which one is best for collaboration tasks.  

#SharePoint Page Features

Understanding the Page features is essential to dealing with this query i.e. difference Between SharePoint Site and Page. The key features of this are as follows:

1. Web Parts: Pages are created using web parts, which are blocks like text, or images. Additionally, one can add a document library to this. 
2. Customizable Layout: Pages can be customized according to the user’s preferences, which helps the user to present the information more effectively. 
3. Rich Content: Creating Pages using videos, charts, and other engageable resources to enhance user experience. 
4. Communication: SharePoint Pages are used for communication like presenting the same news or announcement across the organization. 
5. Interactivity: The user can make a Page interactive by adding a comment section, a Like and Dislike section, and more, according to the preferences. 

#Types of SharePoint Pages:

In the difference between SharePoint Site and Page, SharePoint Pages have minimum types but still:

• Site Pages: These pages are associated with a specific site, and used to display content like news articles, and other information.
• News Pages: This is a special Page, and used specifically for publishing news articles. These articles are available in news feeds across all the SharePoint Sites. 
• Wiki Pages: These pages are informal and used to create shared knowledge and allow users to add or edit content (if needed).
• Modern Pages: This is the most preferred Page, as it offers outstanding mobile responsiveness, and integration of web parts. There is a huge difference between SharePoint Modern vs Classic, as we all know.

When to Use a SharePoint Site Or Page?

The decision to use a SharePoint Site or a SharePoint Page depends on your organization’s needs. That’s why we divided them into separate sections, according to the common organization needs. Let’s dive in to understand the difference between SharePoint Site and Page more clearly!

Situations for Using a SharePoint Site:

A SharePoint Site is a centralized location where lists, libraries, and other content can be stored, and managed by the users. In situations where we need the Sites are:

1. Centralized Hub for Collaboration: When an organization needs a space where teams from different departments or groups can collaborate on documents or tasks efficiently. 
2. Content Management: SharePoint Sites help in storing and managing large content effectively. Creating a Subsite in SharePoint Online enhances organization and streamlines data management.
3. Project Management: When working on a crucial team project, SharePoint Project Sites are the go-to as they offer various collaboration and project management tools like Task lists.
4. Intranet Portals: The SharePoint Site allows users to create an internal company portal in which users can access information like announcements or any updates.
5. Permissions and Security: The admin can decide the roles, responsibilities, and access control of the SharePoint Sites. This helps to prevent external users from accessing the crucial data.
6. Integration with Other Tools: SharePoint Sites allow to integration of data with other Microsoft services like Outlook, Microsoft Teams, etc. It helps the user to access data from multiple platforms. 

Situations for Using a SharePoint Page:

A SharePoint Page is used for presenting and displaying content across the organization in an engaging structure. Users may want this in these situations:

1. Presenting Information: When you don’t need to create a new Site, instead you have to communicate within the organization through news, or company updates.
2. Content or Reports: When needed to show the entire organization specific information like a product launch, detailed reports, or others.
3. Content Layout and Formatting: More customization options are available to make a Page engaging and one can insert images, videos, etc things to make it outstanding.
4. Communication and Announcements: When need to broadcast a specific message to internal or external users simultaneously, a SharePoint Page is the go-to platform.
5. Interactive Content: To make the content interactive, SharePoint Page allows you to embed web parts like news, calendar, etc.

SharePoint Site vs Page – Summary:

• Use a SharePoint Site when you need a large space for storing, managing, and organizing data effortlessly. Opyt for this, when need for outstanding tools like lists, document library, etc.
• Use a SharePoint Page when you need to display or communicate specific content within the SharePoint Site.

Key Difference Between SharePoint Site and Page!

As we learned all the benefits of both SharePoint Page and Site, Now, we are going to discuss the cut-to-cut comparison with the help of the below table: 

#	Feature	SharePoint Site	SharePoint Page
1	Purpose	Serves as the container for collaboration and management of data.	It is used to present, communicate, or share specific information like announcements, news, or updates.
2	Structure	Has a broader structure with multiple web parts, document libraries, lists, and settings.	Narrower in scope, allows to display of specific content. It can contain text, images, videos, and other media.
3	Interactivity	It can’t be very interactive, as this is mainly used for organizing the content.	Pages are highly interactive and used primarily for presenting information. To enhance the engagement of the users, it allows for addition comments, and content sharing section.
4	Creation & Customization	Creating an entire Site is a cumbersome task because it needs time, effort, Admin credentials, permissions, desired templates, and settings. Still, one can customize the Site after creation and make it user-friendly.	Creating a single Page is easier than creating a Site. This task can be proceeded by any site member or admin. These are fully customizable, and user can edit them according to their preferences.
5	Content Organization	It makes content management easy as it offers various tools for that i.e. document library, lists, calendars, and more. Additionally, the Site offers a search feature to find desired data within a large volume data set, which saves time.	Its main focus is to deliver outstanding and engaging content to the users within the site. Content management is not the priority.

How to Use SharePoint Sites and Pages Together?

Many users are frequently asked if we can use both SharePoint Site and Pages together. So, the answer is yes, and it helps users for better collaboration and management of data. Despite the difference between SharePoint Site and Page, here’s how you can leverage both:

1. For teams or projects, create a SharePoint site that serves as a hub for managing documents, tasks, calendars, and other data.
2. For sharing specific information, create single Pages within the Sites. For instance, you can create a page for specific project updates, or news.
3. Leverage web parts on both Sites and Pages for integration of external tools like MS Teams, calendars, and more.

By following these points, one can effectively enhance the collaboration experience and productivity.

Author’s Verdict!

What is the difference between SharePoint Site and Page? This query is asked frequently by users. In this guide, we provide complete information about both of them and from now users have clear insights into SharePoint Site vs Page comparison. However, if anyone wants to use them together, then how can do this is also discussed in the above article. So, just create Sites, and Pages according to your needs and enhance your productivity.